Construction Project Portal for Customers, Crews and Contractors
BuildPro brings estimates, approvals, schedules, field updates, project records, and customer communication into one organized portal. It is the private project-management system used by West Coast Screening and Seamless Gutters LLC and North Port Pavers for customers, employees, crews, subcontractors, and invited contractor accounts.
Customers can review and approve estimates, follow active jobs, and access shared project information. Crews can view assignments and record field status. Managers can coordinate schedules, documentation, and communication without relying entirely on disconnected spreadsheets, text messages, paper notes, and personal phones.
- Electronic estimate approval
- Role-based access
- Crew scheduling
- Job status timestamps
- Customer project visibility
- Mobile-first field use
How Are You Using BuildPro?
BuildPro shows each role only the information they need. Pick the entry point that matches you.
Review My Project
Access estimates, approvals, job updates, shared photos, documents, invoices, and project communication made available for your job.
View Assigned Jobs
Review authorized assignments, addresses, scope, schedule information, instructions, and required job-status updates from a phone or tablet.
Coordinate Assigned Work
Invited contractors and subcontractors can review authorized projects, coordinate assigned work, and submit required updates and documentation.
One Organized Construction Project Portal
Construction projects produce a constant flow of information: estimates, signatures, selections, addresses, measurements, schedules, permits, engineering, materials, crew assignments, job photos, receipts, invoices, change orders, inspection notes, weather delays, completion records, and warranty communication.
When those details are scattered across text messages, paper files, spreadsheets, separate applications, and personal phones, important information may become difficult to locate. Customers may not know where to find the latest update. Workers may arrive without the newest scope. Managers may spend unnecessary time requesting photographs, checking schedules, or confirming whether a job was completed.
BuildPro gives authorized project participants one location for the information assigned to their role.
- Customers see customer-facing records.
- Workers see the field information required for assigned jobs.
- Subcontractors see only authorized project details.
- Managers see the operational information required to coordinate projects and teams.
Role-based access helps prevent internal notes, unrelated projects, or other customers' information from being displayed to the wrong user.
BuildPro is a coordination and communication portal. It does not replace signed construction contracts, approved plans, permits, inspections, product approvals, accounting records, county documents, legal notices, safety programs, or manufacturer requirements.
Construction Management Features Designed for Real Jobs
Built for the way pool-cage, screen-enclosure, gutter, and paver projects actually run in Southwest Florida.
Estimates with electronic approval
Send a secure estimate link so the customer can review scope, measurements, quantities, materials, options, pricing, exclusions, permit and engineering responsibility, deposit, payment schedule, warranty language, expected timing, and supporting documents. Where enabled, BuildPro captures the customer-entered name, signature, approval selection, timestamp, estimate version, and audit record.
Electronic estimate approval does not replace a permit, notarization, recorded Notice of Commencement, signed and sealed engineering, inspection, or another document-specific legal process.
Customer project portal
Customers may review authorized estimate status, approved scope, project stage, planning dates, customer-facing updates, selected photographs, shared documents, change orders, invoices, payment links, completion documents, and warranty information.
Crew scheduling
Managers can assign workers and crews, plan job dates, review weekly activity, identify schedule conflicts, review unassigned work, review paused jobs, and coordinate project sequencing.
Schedule information is operational planning and may change because of weather, permitting, inspections, material availability, site access, hidden conditions, customer changes, or other project factors.
Job-status tracking
Authorized workers may record On the way, Arrived, Started, Paused, Returned, and Finished with timestamps where enabled.
A status update is not GPS verification. “Finished” is not proof of inspection approval, code compliance, customer acceptance, final payment, legal completion, or warranty activation.
Role-based access
Separate permissions for Admin, Manager, Estimator, Worker, Crew, Contractor, Subcontractor, Customer, and Project Contact — using the minimum necessary permission model.
Project photos
Organize before, measurement, existing-condition, material-delivery, progress, issue, inspection, and completion photos. Customer-facing photographs must be intentionally shared — internal uploads are not automatically exposed.
Notes
Separate customer-visible updates, field notes, project-manager notes, private administrative notes, safety notes, completion notes, and warranty notes.
Documents
Support authorized project records: estimate, signed approval, contract, change order, product information, engineering, permit record, inspection document, Notice of Commencement, receipt, invoice, lien release, warranty, and completion record. The portal does not itself make a document legally sufficient.
Change-order workflow
A change-order record identifies the requested change, reason, revised scope, added or reduced amount, schedule effect, new exclusions, approval status, approval date, and related photographs or documents. An informal field conversation is not an approved change when the contract requires written authorization.
Receipts & documentation
Authorized workers may submit receipts, material records, delivery documentation, private notes, completion photographs, and job checklists — with original upload times retained.
Invoice & payment information
Where enabled, customers may review invoice status and balances, open approved third-party payment links, and download receipts. Card payment details are handled by Stripe rather than stored by the contractor.
Mobile-first field use
Important actions — open assigned job, review scope, call an authorized contact, open directions, update status, upload photograph, add note, submit receipt, complete checklist, and mark work finished — are designed to work on a phone.
Installable web app
Add BuildPro to a supported device for faster access to assigned projects and portal functions.
A Clearer Customer Experience From Estimate to Completion
- 01
Request an estimate
The customer chooses the appropriate service brand and requests a site visit or written proposal.
- 02
Receive a secure estimate
The company sends an authorized email, text message, or portal notification.
- 03
Review the full scope
Project description, dimensions, quantities, materials, options, price, taxes, deposit, payment schedule, permit responsibility, engineering responsibility, exclusions, warranty, and expected timing.
- 04
Ask questions
Customers should ask questions before signing when a term, material, responsibility, price, or exclusion is unclear.
- 05
Approve and sign
Complete the electronic approval process where enabled.
- 06
Project setup
The approved work is organized into a project with authorized access.
- 07
Follow schedule information
Customers review planned dates and updates. Portal dates are planning information, not guaranteed completion dates, unless the signed contract specifically states otherwise.
- 08
Review progress
Customers review selected project updates and photographs.
- 09
Review changes
Written scope or price changes should be reviewed and approved where required.
- 10
Completion
Customers receive available completion information, invoices, warranties, care instructions, and shared project records.
The signed contract and approved written changes control the formal project scope, price, exclusions, warranty, and payment obligations. A portal summary does not override the signed agreement.
Built for Field Crews, Subcontractors and Project Managers
Field documentation must be fast enough for a worker to complete on a job site and organized enough to remain useful later.
Field crew actions
- Review today’s assigned work
- Review authorized job address
- Review customer-contact instructions
- Read the scope
- Read private field instructions
- Confirm materials and equipment
- Update travel status
- Record arrival, start, pause, return, finish
- Upload issue and progress photographs
- Submit receipts
- Confirm cleanup and completion
- Complete the job checklist
- Report incidents or property damage
Manager actions
- Assign the correct worker or crew
- Confirm scope and planned dates
- Review missing information
- Review late or paused work
- Coordinate customers and subcontractors
- Review approved changes
- Monitor permits and inspections
- Review photographs and completion records
- Confirm payment milestones
- Restrict access after role changes
- Archive project records
BuildPro does not replace OSHA obligations, company safety rules, equipment training, workers' compensation requirements, licensing, supervision, incident reporting, or trade-specific legal responsibilities.
Less Guessing. Better Project Visibility.
One place for project information
Reduce time spent searching through old emails, paper estimates, and text threads.
Faster estimate review
Review the scope and approve an estimate from a supported phone, tablet, or computer.
Clearer project status
See authorized updates without calling the office for every routine status question.
Better document history
Associate shared documents with the correct job.
Photo-based communication
Use selected photographs to document progress, identify conditions, and explain completed work.
Role-appropriate information
Customers see customer-facing records. Workers see assigned field details. Managers see authorized operational information.
Mobile access
Authorized users can access BuildPro using a modern browser from the office, home, or field.
Project Information Deserves Responsible Handling
BuildPro may contain names, email addresses, phone numbers, property addresses, project descriptions, estimate details, signatures, schedules, photographs, documents, notes, invoices, payment links, and communications.
Role-based permissions
Grant the minimum access required for each role.
Private pages
Private customer and project routes are excluded from public search results.
Secure links
Use unpredictable tokens, expiration controls, and server-side authorization for invitations and magic links.
Account protection
Require strong passwords, support secure password-reset procedures, and add multi-factor authentication where available.
Data minimization
Collect and show only information reasonably needed for the project.
Audit history
Retain appropriate timestamps for estimate approval, status changes, uploads, and account events where supported.
File controls
Validate file types, block executable uploads, restrict public directory listing, and protect private files with authorization and expiring signed URLs where possible.
Customer visibility
Make customer-visible content explicit. Not every internal upload is displayed to a customer.
Access removal
Disable access promptly when an employee, contractor, subcontractor, or project contact is no longer authorized.
Electronic Estimate Review and Signature
BuildPro can present a project estimate through a secure review link and capture approval information such as the signer's entered name, signature, estimate version, and timestamp.
Electronic records and signatures may have legal effect under applicable federal and Florida law. Legal validity depends on the complete transaction, consent process, record retention, attribution, contract language, and any separate formalities required for a particular document.
Do not use an ordinary estimate e-signature workflow as a substitute for documents that require notarization, witnesses, county recording, government filing, signed and sealed plans, or a different statutory procedure.
This section provides general information and is not legal advice.
What BuildPro Does Not Replace
BuildPro is a coordination portal. It does not substitute for any of the following:
- Signed construction contract
- Approved written change order
- Signed and sealed engineering
- Building permit
- Notice of Commencement
- County recording
- Official inspection
- Product approval
- Manufacturer installation instructions
- HOA approval
- Utility locate
- Survey
- Legal description
- Accounting records
- Tax records
- Insurance policy
- Lien release
- Contractor affidavit
- Safety training
- Incident report
- Legal advice
If portal information conflicts with the signed contract, approved plans, recorded documents, government records, or approved written change orders, review the controlling formal documents.
Supporting Construction Projects Across Southwest Florida
West Coast Screening and North Port Pavers serve customers and project partners across Southwest Florida. BuildPro access is connected to an active estimate, project, assigned job, employment role, subcontractor relationship, or approved invitation — not merely to a city.
- North Port
- Port Charlotte
- Punta Gorda
- Venice
- Englewood
- Rotonda West
- Sarasota
- Bradenton
- Palmetto
- Lakewood Ranch
- Wellen Park
- Cape Coral
- Fort Myers
- Naples
- & nearby Southwest Florida communities
Service availability, permitting jurisdiction, schedule, project type, and mobilization must be confirmed directly with the appropriate contractor brand.
Request BuildPro Access
BuildPro is not an open public social network. Accounts and secure project links are provided based on a legitimate customer, employee, crew, subcontractor, manager, contractor, or project-contact relationship.
Need Construction Service Instead of Portal Support?
West Coast Screening
Request an estimate for a pool cage, screen enclosure, lanai, rescreening, structural upgrade, seamless gutter, super gutter, or related outdoor improvement.
Portal support does not replace a project site evaluation or written construction estimate.
Construction, Licensing, Code and Digital-Record Resources
External authority references. Linked sources do not imply endorsement by any agency.
Florida DBPR license search
Verify Florida business and contractor-license information.
Florida Building Commission
Official Florida Building Code and product-approval information.
Florida Statute 668.50
Florida electronic-record and signature principles.
U.S. Code — Electronic Signatures
Federal E-SIGN provisions.
OSHA construction resources
Official federal construction-safety information.
CISA — Secure Our World
Official password, account-security, and cybersecurity guidance.
Keep Your Construction Project Connected
Whether you are reviewing an estimate, following a pool-cage project, checking a paver-installation schedule, managing a crew, or coordinating assigned subcontract work, BuildPro keeps authorized project information connected to the correct job.
Portal support: 941-999-8486